Apple Mail Not Working on Mac

Why is Mail app not working on Mac

If you’re encountering issues with Mail on your Mac, these could point to various problems, each presenting its unique challenges and disruptions. Specifically, when Mail not working on Mac, it can manifest into numerous scenarios, such as:

• The mail app won’t open.
• The app is frozen and unresponsive.
• Apple Mail is not receiving emails.
• You can’t send emails because they get stuck in the outbox.
• Mail won’t load your accounts or inbox.
• The search isn’t working.
• Apple keeps asking for your passwords.
• The app is slow or keeps crashing and quitting.
• The Mail is not showing messages in the inbox.
• Mail cannot save information about your mailboxes.

These common Apple Mail problems explain your and other users’ challenges on their MacBook or iMac devices. But worry not, we’ll delve into several effective troubleshooting methods to address these issues, allowing you to regain productivity and smart control over the app.

A note from our team:

 

One such pro way to get your app back on track is to update it or reinstall some other related (or not) apps. Maybe it doesn’t sound evident, but having all programs up-to-date on your computer is the prerequisite for its overall smoother performance.

 

Here’s how you can use MacKeeper’s Update Tracker to update all your important apps:

1. Download MacKeeper and launch the app on your Mac.
2. Navigate the side menu to the Update Tracker feature.
3. Click Scan for Updates to allow MacKeeper to check your software is up-to-date.
4. On the left, choose the apps found by ticking the boxes and confirming to Update.

How to fix Apple Mail on your Mac

Luckily, there are various effective methods to resolve the Mail app issues that might hinder its performance. We’ll guide you through everything from connection checks to changing settings and re-linking your accounts.

Here are several solutions to help with Mac Mail troubleshooting:

• Open Mail from the Applications folder.
• Check Mail activity.
• Use Connection Doctor to check your connections.
• Quit or force quit the Mail app.
• Quit every app and restart your Mac.
• Update macOS and Mail.
• Merge and close windows.
• Rebuild your mailboxes.
• Reset your Mail app preferences.
• Remove your email accounts.
• Re-link your email accounts.
• Clean up Mail attachments.
• Remove and reindex envelope files.
• Check Apple servers.
• Test Mail in safe mode.

If your Mac is running slow before you begin any Mac Mail troubleshooting, then that’s the first issue you’ll need to address with the help of our supporting guide. Though it might be tricky to load or continually re-open the app if your Mac is slow, we know how to help you oppose long loading times and crashes.

1. Open Mail from the Applications folder

If you’ve recently updated macOS, the Mail icon in your Dock app may still be an older version, as it mightn’t have updated automatically. To fix Mail on Mac, all you need to do is open the Mail app from the Applications folder:

1. Launch Finder.
2. Select Applications from the sidebar (or press Cmd + Shift + A).
3. Find and double-click Mail to open it.
4. If this works, drag Mail from the Finder to the Dock to update the icon.

2. Check Mail Activity

Monitoring Mail activity on your MacBook lets you gain insights into how the app interacts with servers and handles incoming and outgoing messages. This method aids in helping you identify any connectivity problems or issues surrounding Apple Mac not loading emails correctly or not updating.

Here’s how to check Mail activity:

1. Open the Mail application on your MacBook.
2. Click on the Window menu at the top of the screen within the Mail app.
3. Choose the Activity option from the dropdown menu. This opens a pop-up Activity Viewer window, displaying a real-time overview of Mail's ongoing operations.
4. Monitor the Activity Viewer for insights into Mail's operations, including message sending/receiving, connection statuses, or potential errors.

Pay attention to network activity indicators or error logs displayed within the Activity Viewer. It’ll also display Wi-Fi connectivity issues as well as server-related problems.

3. Use Connection Doctor to check your connections

You probably already know that you need an internet connection to send and receive emails, but if your device is offline, you might still encounter issues using the app, like Mail not opening on Mac. If you haven’t already, open a web browser and load a new page to test your Wi-Fi connection. This could be the reason why mail is not coming through, the app is not sending emails, or moving messages get stuck. If you encounter problems like loading, unexpectedly long lags, or if it's offline, you can follow these tips to fix your Mac internet connection.

Even if your Mac appears to be online, you should use the Connection Doctor in the Mail app to test the connection to all your accounts. Here’s how:

1. Launch the Mail app.
2. From the menu bar, go to Window > Connection Doctor.
3. The Connection Doctor will open, showing green or red lights next to each of your accounts.
4. If there’s a red light next to your account, double-click it to make sure the username and password are correct.

4. Quit or force quit the Mail app

One of the best steps you can take when any app stops working on your MacBook or iMac—is to quit and restart it. Of course, that’s easier said than done if the reason Mail has stopped working is that it’s unexpectedly frozen, and you’re unable to get the app to respond. In such cases, performing a force quit might be necessary to fix Mail on Mac.

Luckily, you can easily force quit the Mail app even if it’s unresponsive, and here’s how:

1. To quit the Mail app normally: Click the Mail app icon in the Dock to make it your active app, then press Command + Q to quit it.
2. To force quit the Mail app: Press Option + Command + Escape to open the Force Quit window, then select the Mail app, and click Force Quit.

When you properly quit an app using one of those methods, it'll completely terminate the app and stop any background processes or active tasks associated with it. This will give the Mail app a chance to restart properly the next time you open it.

5. Quit every app and restart your Mac

If Apple Mail isn’t launching or responding on Mac properly, or it takes a long time to load or reopen the app, then it’s likely due to having too many apps open all at once. Running multiple apps at once can eat into your processing power or RAM. All you need to do to fix Mail not working on your Mac is to quit every app and restart your Mac.

Here’s how to restart your Mac after quitting all open apps:

1. Ensure you’ve quit all the active apps on your Mac.
2. Click on the Apple logo in the top-left corner of the screen.
3. Choose Restart from the dropdown menu.

6. Update macOS and Mail

Similar to the previous point, issues with Mail not working on Mac might stem from outdated macOS. Updating macOS is crucial as it encompasses Mail updates. So, if you're encountering problems due to an outdated program, check and update macOS from the System Settings.

Here’s how to check for any macOS updates:

1. Begin by opening System Settings on your Mac.
2. Click on General > Software Updates.
3. Allow your Mac to check for any macOS updates. If a macOS update is found, you’ll be able to click Update Now.
4. You may need to enter your Admin login and password to action the download. Then all you need to do is allow your macOS system and apps, including Mail, to update.

7. Merge and close windows

If Mail isn’t responding on Mac, or it’s taking a long time when opening or loading in and out of your messages, it might be trying to do too much at once. This can happen if there are too many Mail windows open in the background. In this case, the solution here is to see how many windows you have opened to help you merge and close any that are unnecessary.

Here’s how you can merge and close windows from the menu bar:

1. Open the Mail app on your MacBook.
2. Go to Window, locate and select Merge All Windows.
3. Once you’ve successfully merged all windows, you can batch-close them.

8. Rebuild your mailboxes

If Apple Mail isn’t loading content, not syncing, or it takes a long time to load and reopen them, we recommend rebuilding your inbox. It’s a handy solution to fix issues with missing messages or if your Mail inbox seems disorganized. This feature essentially re-syncs all messages, ensuring a seamless loading and reopening of content in your accounts, thereby enhancing overall productivity.

Here’s how you can rebuild your mailboxes:

1. Open the Mail app on your Mac via Dock or a Spotlight Search.
2. Click on the Mailbox tab at the top of your screen.
3. Select Rebuilt and allow your device to refresh all your messages.

9. Reset your Mail app preferences

The reason behind Mail not working on Mac may be due to an unexpected bug in the file that saves all your app preferences. This isn’t entirely uncommon for Mac apps, but fortunately, it’s fairly easy to fix. All you need to do is delete the plist file that holds your Mac preferences. This makes the Mail app create a new plist file that will set all the preferences back to their default setting. You may need to edit some options to get it how you want again.

First, back up the original file, and then reset your Mail preferences:

1. Launch Finder.
2. From the menu bar, click on Go > Go to Folder.
3. Enter the following file path and hit Enter to go there: ~/Library/Containers/com.apple.mail/Data/Library/Preferences.
4. Drag the com.apple.mail.plist file to your Desktop to reset your preferences.
5. Now, restart your Mac and try using Mail again.
6. If Mail still isn’t working, move the plist file from your Desktop back into the Preferences folder to restore your preferences.

If that didn’t work, here are some other Mail system files you can try removing:

1. Launch Finder.
2. From the menu bar, click on Go > Go to Folder.
3. Enter the following file path and hit Enter to go there: ~/Library/Containers/com.apple.mail/Data/Library/Saved Application State.
4. Move any folders or files from here to your Desktop.
5. Now, go back five levels to the Containers folder.
6. Move the following folder to your Desktop: com.apple.mail and com. apple.MailServiceAgent.
7. Now, restart your Mac and try using Mail again.
8. If Mail still isn’t working, move the folders and files from your Desktop back into the folders they came from.

10. Remove your email accounts

Warning: 

 

We advise you to set up an existing email account as a new one without removing it first, so that you can remove the non-working entry later. Moreover, please, note that some accounts (special ones or minority) work through POP (POP3) standard, which means that their removal—without having another copy or account without problems—may lead to all data removal, even those that are considered as "on a server" type. Why? It usually occurs because every POP3 works as a standalone server client. When no servers have been left, complete data removal is inevitable.

If you’re still having issues with Mail not working on Mac, you could try removing your email accounts. Be aware, that doing this will remove messages that are waiting to be sent in your Outbox, so make a note of them first.

Follow our instructions below to remove an email account:

1. Launch the Mail app and go to Mail > Accounts from the menu bar.
2. This will take you to your Account settings with System Settings. From here, you can manage your accounts.
3. Locate the email you want to delete from your Mac and confirm the action.

11. Re-link your email accounts

Re-establishing connections with your email accounts can play a pivotal role in addressing Mail-related issues on your Mac. Challenges like loading disruptions or unresponsiveness within the app can often be resolved by reconnecting your accounts to the Mail application.

To re-link your email account, follow these steps:

1. Launch the Mail application on your Mac.
2. Click on Mail in the menu bar and select Accounts.
3. This will take you to your Account settings with System Settings. From here, you can manage your email accounts.
4. Now, click the Add Accounts button to re-link the email account to your Mac again.

12. Clean up Mail attachments

Clearing unnecessary Mail attachments is a smart solution to significantly improve the performance of the app, as it can free up essential storage space on your MacBook. Over time, accumulated attachments can burden the app, leading to slower operation and potential disruptions. That’s why regularly cleaning up these attachments is an effective way to enhance responsiveness.

To clean up Mail attachments and overall productivity on your Mac, do the following:

1. Open the Mail app on your Mac.
2. Choose the mailbox containing attachments you wish to clean.
3. Click on View and use the sorting feature to arrange emails by attachment size.
4. Review and identify emails with large attachments.
5. Select emails with unnecessary attachments and delete them.
6. Click Erase Deleted Items to remove attachments permanently.

13. Remove and reindex envelope files

Refreshing the envelope files is a strategic method for Mac Mail troubleshooting as it relates to message visibility and organization. Sometimes, due to indexing errors or glitches, messages might not display correctly or are seemingly missing. This can also cause the loading of messages to take a long time and even glitch when you try to reopen them. By removing and reindexing these envelope files, you can rectify these issues.

Here’s how to remove and reindex envelope files:

1. Close the Mail application if it's currently open.
2. Go to Finder, click on Go in the menu bar > Go To Folder.
3. Enter the path ~/Library/Mail/.
4. Locate and select any files that say Envelope Index.
5. Drag these files to the Trash folder.
6. Reopen the Mail app - this will trigger a re-indexing process.
7. Allow the app some time to reindex all your emails before reopening the app.

Important💡:

 

Sometimes, the account Mail needs to be re-added/reconfigured if there are any problems with it. From our experience, re-adding the account is usually better, as it means making a duplicate of it, which guarantees that there will be no mistaken deletion of data.

 

To add the new Mail account manually, do the following:

1. Open the Mail app.
2. Click on Mail > Settings (or Preferences).
3. Go to the Accounts tab. If your email provider isn't listed here, choose Other Mail Account... and click Continue.
4. Click the + button to add a new email account.
5. Fill in the account information (name, email, password) and click Sign In.
6. Enter incoming and outgoing server details and click Sign In to verify them.
7. Save, restart the Mail app, and test it.

Also, when the Mail account isn’t working, but you need to send a message right now, and you have at least two accounts, there’s another way to do it. In this situation, you’ll be able to send a message from one account through the server of another, and the message won’t get stuck. There are a few additional benefits or, in other words, use cases to prefer this method:

• If you’re working with server or automatic mailings.
• If you don't want to log in to the account or have it logged in but wish to unsubscribe from it (i.e. two corporate emails).
• If you need to send emails to a remote printer, computer, or messenger—without a corresponding setup, having a login, or using a sharing option.
• If you want to reply/send only without potential data compromise.

Here’s what to do to select a different outgoing mail server (SMTP) in the email compose window:

1. Open Mail.app.
2. Click New Message (⌘N).
3. Look at the From field—this shows your default email account.
4. Click the dropdown arrow next to the From field.
5. Select a different email account from the list.

To do the same permanently, do the following:

1. Open the Mail app > Settings (Preferences) > Accounts.
2. Select the other account or add the new one with the + button. Under Outgoing Mail Server, choose Edit SMTP Server List.
3. Fill in the account info, including the Port field, and click OK. To find the necessary port information, go to your mail provider’s website.
4. While composing an email, switch the From account to use the desired SMTP.

14. Check Apple Servers

Verifying your Apple program can shed light on whether Mail issues are originating from server-related problems. Sometimes, Mail cannot connect to the server due to offline maintenance or remote issues at Apple's end. This step involves checking the status of Apple's servers to rule out any widespread service outages or disturbances affecting Mail services.

Here’s how to check Apple Servers:

1. Open Safari and search for Apple's System Status page.
2. Look for the Mail service status among the listed services.
3. Verify if there are any ongoing issues or interruptions.
4. Keep an eye on any updates provided regarding the Mail service.

If you face unexpected issues with Safari so slow on Mac, you may need to restart your device first before continuing to fix Mail on Mac. Also, your issues might be linked to the same issues as a slow browser—poor correction or too many apps running in the background. Check these two points as well.

15. Test Mail in safe mode

Finally, if all those solutions have been unsuccessful at fixing Mail on Mac, you may want to try running the app in safe mode. Running Mail in Safe Mode is an effective diagnostic method to identify whether third-party applications or plugins are causing disruptions and hindering user productivity.

Here’s how you can test the Mail app whilst in Mac’s safe mode:

1. Quit the Mail application if it's currently open on your Mac.
2. Hold down the Shift key and simultaneously relaunch the Mail app.
3. Check if Mail operates without disruptions or issues in this mode.
4. Note any improvements or persistent problems while using Mail in Safe Mode.

A hint from our tech expert: 

 

Pay attention that this shortcut removes/drops open windows, files, responses, scripts, roll-ups—anything other than the usual main window. If your Mac got infected with a virus or you opened plenty of emails in Mail, these actions will likely cause glitches in the app. To check if everything is okay, try emailing your other account*.

 

* If you have an Apple mail/Apple ID (most of them end in @icloud.com), make sure you email your other account without iCloud Relay Mail Protection enabled so that it doesn’t look like this.

 

Another recommendation is to try the same with and without the VPN enabled on another device if the account is active there. The most common case is that the password has changed at one place, and it hasn’t on the other device. So, be attentive!

Resolving Mac Mail issues: concluding remarks

After trying out our Mac Mail troubleshoot suggestions, we hope your headaches are now a thing of the past. We aimed to make this guide a lifesaver, tackling unexpected Mail issues head-on to smoothen your user experience and not hinder your productivity.

What’s more, don't forget about MacKeeper's Update Tracker tool, as your very own trusty MacBook sidekick that keeps all of your apps and your system running like a charm. This nifty tool is super easy to use and ensures your software stays on top of its game with all the latest updates.